For a long time, accounting archives have been highly concerned by enterprise managers as important historical materials and evidence to record and reflect the economic activities of enterprises. The traditional archiving method requires the financial department to manually sort out the accounting vouchers and original vouchers, and assemble and archive them after checking and matching them one by one, which is not only inefficient and error-prone, but also cannot guarantee that all the original vouchers corresponding to the accounting vouchers are archived. When the chain of evidence in the accounting file is incomplete, the enterprise will face financial compliance risks.
In order to release the boring and heavy work of financial personnel in the archiving process and effectively avoid the financial compliance risks of enterprises, Heccce Archives has launched the "Evidence Chain Integrity Solution" - through the visual rule engine, it completes the automatic assembly between core accounting documents such as vouchers, documents, invoices and bank receipts, forming a complete archive evidence chain; At the same time, through the industry's first business detection function, it creatively provides an evidence chain integrity detection solution from a financial perspective, automatically detects the integrity of the evidence chain according to real business scenarios, ensures the integrity and authenticity of financial files, fully excavates the value of data, and makes financial files truly available.
• Scenario 1: If the bank fee is manually uploaded to the bank receipt, the transaction amount of the bank receipt and the amount and quantity of the corresponding entries in the accounting voucher are detected.
• Scenario 2: In the retail industry, detect the upstream and downstream dependencies between the "sales order" and its downstream "invoices, freight bills, and receipt confirmations";
• Scenario 3: Use the accounting voucher of the tax payable account to check whether the original voucher has a bank receipt and tax payment certificate.
Advantage 1: Automatic assembly of files, visual configuration of association rules, and second-level association matching of hundreds of billions of data
It is difficult to efficiently process the massive file data of enterprises only by manual means, for example, the association and binding of financial vouchers and original vouchers are processed manually one by one, and the workload is extremely huge. The powerful association engine of Heccce Archives realizes automatic file assembly for enterprises, and the original voucher + financial voucher is associated and bound to form a complete business chain combination data, which can be marked if there are defects, and the assembly results are visualized.
• Intelligent assembly association, more than 99% of file assembly is de-manualized;
• Through hundreds of billions of data stress tests, a large number of financial files can also be quickly and accurately correlated and matched;
• Configurable priority and effective rules to meet the association and matching of complex business scenarios between two sets of files.
Advantage 2: Field mapping, breaking business attribute labels, business-based voucher data, and financialization of business data
For assembled profile data, you can use the field mapping service to map business fields of multiple profile types. For example, the key fields of core financial information such as accounting organization and accounting period in accounting vouchers are sent back to the structured information ledger of invoices and bank receipts, making financial inquiry more intuitive and convenient.
Advantage 3: The industry's original business detection solution ensures that the file association relationship is complete and the core transaction data is accurate
Based on different business scenarios of enterprises, it provides flexible upstream and downstream detection of file relationships, and supports refined scheme configuration such as amount, quantity, and ticket type. Ensure the integrity of business data, and the test results can be consulted and traced.
Customer stories
As an important basis for reflecting the economic and business conditions of the enterprise and supervising the economic activities of the enterprise, the accounting file of the enterprise shall contain complete data and information within the business chain. Through the Hesi archive, it helps enterprises to build a structure tree of various types of combination relationships such as vouchers, documents, invoices, receipts, etc., realizes two-way joint investigation and mutual traceability of archive data, presents a variety of types of vouchers and bills through joint checking, and one-stop preview effect, so that enterprises can significantly improve efficiency and effectively avoid risks.
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