The operational asset management system is a comprehensive management platform, which aims to achieve efficient and refined management of assets, improve operational efficiency and customer satisfaction. The following is a detailed description of the functional modules of the system, totaling about 2500 words.
Overview of the operational asset management system
The operating asset management system integrates digital management processes such as lease management, operation management, contract management, charging management, digital invoices, tenant management, decoration management, work order repair, equipment management, access control, visitor access, fixed assets, material management, and inspection management, aiming to provide enterprises with a comprehensive and efficient asset management solution.
Lease management
Lease management is one of the basic functions of the operating asset management system. The system supports online listing information, including details such as location, size, rent, deposit, lease term, etc. Tenants can make an appointment to view the property online, submit a rental application, and pay the rent and deposit online through the system. The system also supports the automatic generation of rental contracts and supports the electronic signature function to ensure the validity and legal effect of the contract.
During the lease period, the system can track the rent payment in real time and automatically remind the tenant to renew or quit the lease. When you quit the lease, the system supports online procedures for quitting the lease, including settlement fees, refund of deposits, etc. At the same time, the system can also generate leasing reports to help enterprise management understand the overall situation of the leasing business.
Operations management
The operation management module mainly focuses on the daily maintenance and management of assets. The system can monitor the occupancy status of the house in real time, including vacancy rate, maintenance status, etc. When a house needs to be repaired or maintained, the system can automatically generate a work order and assign it to the appropriate maintenance personnel. Maintenance personnel can view the details of work orders in the system, including maintenance location, maintenance content, required materials, etc., and update the maintenance progress in real time.
In addition, the system also supports in-depth analysis of operational data, such as rental income, maintenance costs, customer satisfaction, etc., to help enterprises optimize operational strategies and improve asset returns.
Joint management
The contract management module is used to manage various types of contracts between enterprises and tenants, suppliers, etc. The system can store the electronic version of the contract, support keyword search and full-text search, and facilitate users to quickly find the required contract. At the same time, the system can also automatically track the status of the contract, such as the effective date of the contract, the expiration date, the renewal status, etc., and automatically remind the user to renew or re-bid before the contract expires.
Charge management
The fee management module is responsible for handling the charging affairs related to rent, property fees, maintenance fees, etc. The system can automatically calculate various fees and generate a charge notice. Tenants can pay their fees online and view their fee breakdown and payment history. The system also supports the automatic generation of financial statements to help businesses understand revenue, expenses, and profitability.
Invoice for electricity
The digital invoice module realizes the digital management of invoices. The system can automatically generate electronic invoices and send them online to tenants or vendors. At the same time, the system can also store a backup of electronic invoices, which is convenient for users to view and print at any time. Through the docking with the tax system, the system can also realize the function of automatic tax declaration and payment.
Tenant management
The tenant management module is used to manage tenants' personal information and rental history. The system can store basic information such as the tenant's name, contact information, ID number, etc., and record the history of the rental property. Through the tenant management module, businesses can better understand the needs and preferences of tenants and provide more personalized services.
Renovation management
The renovation management module is used to manage the renovation affairs of the house. When the house needs to be renovated, the system can automatically generate a renovation work order and assign it to the corresponding renovation team. The renovation team can view the details of the work order in the system, including the decoration location, decoration content, required materials, etc., and update the renovation progress in real time. At the same time, the system can also calculate and analyze the decoration cost to help enterprises control the decoration cost.
Work order repair
The Work Order Request module is used to handle the tenant's repair request. When tenants find that the housing facilities are damaged or need to be repaired, they can submit a repair request through the system. Work orders can be automatically generated and assigned to the appropriate maintenance personnel. Maintenance personnel can view the details of work orders in the system and communicate with tenants to understand specific repair needs. After the repair is completed, the system can also automatically generate a repair report and record the repair cost and materials used.
Device management
The equipment management module is used to manage all kinds of equipment in the house, such as elevators, air conditioners, fire fighting equipment, etc. The system can record the model, brand, installation location, maintenance history and other information of the equipment, and monitor the operation status of the equipment in real time. When the equipment fails or needs to be repaired, the system can automatically generate a work order and alert the maintenance personnel to deal with it. At the same time, the system can also analyze the maintenance cost and service life of the equipment to help the enterprise optimize the equipment management strategy.
Access control and visitor access
The access control and visitor access module realizes the intelligent management of the house access control. The system can generate electronic access cards for tenants and visitors to facilitate their entry and exit from the premises. At the same time, the system can also record the passage records of tenants and visitors, including information such as passage time and location. Through the docking with the monitoring system, the system can also realize the automatic alarm function of abnormal traffic and improve the safety of the house.
Fixed Assets & Materials Management
The Fixed Assets and Materials Management module is used to manage the fixed assets and materials of an enterprise. The system can record the name, quantity, value, use department and other information of fixed assets, and realize the depreciation calculation and scrapping of fixed assets. At the same time, the system can also carry out inbound, outbound and inventory management of materials to ensure the sufficient and reasonable use of materials. Through the docking with the financial system, the system can also realize the automatic bookkeeping function of fixed assets and materials.
Inspection management
The inspection management module is used to schedule and execute regular inspection tasks for the house. The system can automatically generate an inspection plan and assign it to the appropriate inspectors. Inspectors can view the details of inspection tasks in the system and conduct on-site inspections as planned. During the inspection, the system supports recording the inspection results, discovering problems, and uploading relevant photos or video evidence. After the inspection is completed, the system can automatically generate an inspection report and record the inspection results and problems found. Through the docking with the maintenance management module, the system can also automatically convert the problems found into maintenance work orders to ensure that the problems are dealt with in a timely manner.
Summary and outlook
The operating asset management system realizes the comprehensive and refined management of operating assets by integrating multiple digital management processes such as lease management, operation management, contract management, and fee management. The application of the system not only improves the efficiency of asset management, reduces operating costs, but also improves customer satisfaction and enterprise competitiveness. In the future, with the continuous progress of technology and the continuous expansion of application scenarios, the operational asset management system will continue to be optimized and improved to provide more efficient and intelligent asset management solutions for more enterprises.
Article source: Wanyun