As an integrated management platform, the building management system is committed to improving building operation efficiency and tenant satisfaction. Here's a comprehensive overview of the building management system that covers all of the key management processes you mentioned.
Overview of building management systems
A building management system is a comprehensive digital platform that aims to fully automate and intelligentize building operations. By integrating multiple functional modules such as lease management, operation management, contract management, charge management, digital invoice, tenant management, decoration management, work order repair, equipment management, access control, visitor access, fixed assets, material management and inspection management, the system can significantly improve the efficiency of building management, reduce operating costs, and provide tenants with a more convenient and comfortable service experience.
Lease management
Lease management is one of the core modules of a building management system. This module allows you to post listings online, process tenant applications, sign lease contracts, and track lease status. Through digital means, the leasing process has become more efficient and transparent, reducing human error and the use of paper documents.
1. Property management: The system supports real-time updates on the status of the listing (e.g., free, booked, rented, etc.), and allows admins to upload listing images, descriptions, and price information.
2. Tenant application processing: Tenants can submit rental applications through the system, including personal information, lease term and preferences, etc. Admins can review applications in the background and communicate with potential tenants.
3. Electronic contract signing: The system has a built-in electronic signature function, which supports online signing of lease contracts without printing and mailing paper documents.
4. Lease Status Tracking: Administrators can view the current status of all lease contracts in real-time, including expiration dates, lease renewals, and more.
Operations management
The Operations Management module focuses on the day-to-day operational activities of the building, including maintenance planning, budget management, and report generation.
1. Maintenance plan: The system allows administrators to make regular maintenance plans, such as cleaning, equipment inspection and repair, etc., and automatically send notifications to relevant maintenance personnel.
2. Budget management: Administrators can set operating budgets in the system and track actual expenditures to ensure that financial goals are met.
3. Report generation: The system provides rich report templates and supports the generation of operational reports by date, floor, or tenant to help administrators make data-driven decisions.
Joint management
The Contract Management module simplifies the process of creating, storing, and retrieving rental contracts.
1. Contract Template: The system provides a standard rental contract template, which can be modified and customized by the administrator as needed.
2. Contract storage: All signed contracts are stored in the system, which is convenient to retrieve and view at any time.
3. Contract renewal and termination: The system supports the contract renewal and termination process, including sending notifications, updating contract status, and recording related notes.
Charge management
The Charge Management module helps administrators easily handle the collection of rent and other fees.
1. Fee setting: Administrators can set the amount and collection cycle of rent, strata fees, and other fees in the system.
2. Fee Notification: The system automatically sends a fee notification to the tenant, including the amount due, payment date, and payment method.
3. Payment tracking: The system records the payment status of each expense and generates detailed financial statements.
Invoice for electricity
The digital invoice module realizes the electronic management and automatic sending of invoices.
1. Invoice generation: The system supports automatic generation of electronic invoices for rent, property fees and other expenses.
2. Invoice sending: Electronic invoices can be sent directly to tenants through the system, eliminating the need for paper printing and mailing.
3. Invoice archiving: All invoices are stored in the system for easy retrieval and audit at any time.
Tenant management
The tenant management module provides comprehensive tenant information management capabilities.
1. Tenant Profile: The system stores details of each tenant, including contact details, lease history, and payment history.
2. Tenant communication: The system has built-in communication tools to facilitate real-time communication between administrators and tenants.
3. Tenant service requests: Tenants can submit service requests through the system, such as repairs, cleaning, etc., and administrators can track the processing progress in real time.
Renovation management
The renovation management module ensures that renovation activities in the building comply with regulations and run smoothly.
1. Renovation application: Tenants or renovation companies can submit renovation applications through the system, including renovation plans, budgets, and drawings.
2. Approval process: The administrator can approve the renovation application in the system and communicate with the applicant.
3. Renovation progress tracking: The system records the progress of renovation activities, including start date, completion date and inspection results.
Work order repair
The work order reporting module simplifies the management process for repair and maintenance work.
1. Ticket Submission: Tenants or admins can submit repair tickets through the system, including a description of the problem, location, and urgency.
2. Work order assignment: The system automatically assigns work orders to the corresponding maintenance personnel and sends notifications.
3. Ticket tracking: Admins and tenants can view the progress and results of tickets in real-time.
Device management
The facility management module focuses on the maintenance and upkeep of various equipment in the building.
1. Device Archives: The system stores detailed information about each device, including model, installation date, and maintenance history.
2. Maintenance plan: Administrators can make regular maintenance plans for equipment and track how well they are performing.
3. Fault Reporting: The system supports fault reports and emergency repair requests for equipment.
Gated access
The access control module provides intelligent access control management functions.
1. Access permissions: Administrators can set access permissions for each tenant in the system, including the areas and hours that can be accessed.
2. Access control record: The system records the use of each access control, including time, place and personnel information.
3. Abnormal alarm: If unauthorized access occurs, the system will send a real-time alarm notification.
Visitor access
The Visitor Access module simplifies the visitor management process.
1. Visitor Appointment: Visitors can make an appointment in advance through the system and select the tenant or region to visit.
2. Access Approval: Tenants or admins can approve access requests from guests in the system.
3. Visitor Access: After approval, visitors can use the temporary passcode generated by the system to enter the building.
fixed asset
The Fixed Assets module helps administrators track and manage fixed assets within the building.
1. Asset Registration: Administrators can register the details of each fixed asset in the system, including name, model, quantity, and location.
2. Asset changes: The system records the changes in assets, including addition, scrapping, and transfer.
3. Asset inventory: Administrators can use the system to conduct regular asset inventory to ensure the accuracy of asset information.
Material management
The Materials Management module focuses on the procurement, inventory and usage of materials in the building.
1. Material procurement: The administrator can initiate a material purchase requisition in the system and track the progress of procurement.
2. Inventory management: The system updates the inventory information of materials in real time, including quantity, location and expiration date.
3. Material usage: Administrators can record the usage of materials, including the usage department, quantity, and purpose.
Inspection management
The inspection management module ensures regular inspection and safety of the building.
1. Inspection plan: Administrators can make regular inspection plans, including inspection areas, projects, and frequencies.
2. Inspection execution: Inspectors can record the implementation of inspections in the system, including problems found and treatment measures.
3. Problem tracking: The system tracks the progress of solving the problems found in the inspection to ensure that all problems are dealt with in a timely manner.
In summary, the building management system has significantly improved the operational efficiency and tenant satisfaction of the building through an integrated digital management platform. By optimizing management processes such as leasing, operations, contracts, charges, invoices, tenants, renovations, work orders, equipment, access control, visitors, fixed assets, materials, and inspections, the system provides building managers with comprehensive tools and support to ensure smooth and efficient building operations.
Article source: Wanyun