In today's increasingly digital office, the outgoing of corporate documents has become an indispensable part of daily work. However, with the frequent outgoing of documents, how to effectively control these documents and prevent the company's important documents and drawings from being illegally obtained or leaked has become the top priority of enterprise information security management.
1. The control method of the enterprise's outgoing documents
1. Establish a clear document outgoing policy
Companies should have a clear document outgoing policy, stipulating which documents can be outsourced and which documents are prohibited from being sent, as well as the approval process and responsibilities for outsourced documents. With clear policies, it is possible to regulate the behavior of employees and reduce the risk of document outreach.
2. Strengthen the management of file permissions
Enterprises should set detailed permissions for files to ensure that only authorized personnel can access and operate these files. For important documents and drawings, strict access rights should be set up to prevent unauthorized persons from accessing them.
3. Use file encryption technology
Businesses can use encryption technology to encrypt files before they are sent. This way, even if the file is illegally obtained, it cannot be read or tampered with by unauthorized persons. Encryption technology can effectively protect the security and integrity of files.
4. Implement document outgoing audits
Enterprises should establish an audit mechanism for document outgoing to record the whole process of document outsource. This includes information such as the name of the file, the recipient, the time it was sent, and how it was sent. With audit trails, organizations can track the flow of documents and identify and address potential security risks in a timely manner.
5. Strengthen staff training and awareness-raising
Enterprises should regularly organize employees to participate in information security training to improve employees' awareness and attention to the security of document issuance. At the same time, enterprises should also establish a reporting mechanism to encourage employees to actively report illegal operations and jointly maintain enterprise information security.
2. Insight into the application of the MIT system in the management and control of enterprise document outreach
Insight Eye MIT system is a powerful enterprise information security management system, which can help enterprises achieve comprehensive control and protection of document outgoing. The following are the specific applications of the Insight Eye MIT system in the management and control of enterprise document outreach:
1. File encryption and outgoing approval
The Insight Eye MIT system supports the encryption of documents and approves them before they are sent. Only documents that have been authorized and comply with the approval process can be sent out. This ensures the security and integrity of the file during transmission, preventing unauthorized persons from accessing or tampering with the file.
2. File permission management and access control
The Insight Eye MIT system can set detailed permissions and access control for files. Enterprises can set different file access permissions as needed, such as read-only, edit, print, etc. At the same time, the system can also record file access records and operation logs, which is convenient for enterprises to audit and track.
3. Document outgoing audit and monitoring
The Insight Eye MIT system can monitor the outgoing of documents in real time and record the whole process of file outgoing. Enterprises can view the name, recipient, outgoing time, and outgoing method of documents through the audit report and monitoring interface provided by the system. This helps businesses identify and deal with potential security risks in a timely manner.
4. Sensitive content identification and protection
The Insight Eye MIT system supports sensitive content recognition of documents. When the system detects that a file contains sensitive information, it will automatically block and prompt you. This ensures that sensitive information cannot be obtained or leaked by unauthorized persons.
In short, by formulating a clear document outgoing policy, strengthening file authority management, using file encryption technology, implementing document outgoing audits, and strengthening employee training and awareness raising, and combining with the application of the InsightEye MIT system, enterprises can achieve comprehensive control and protection of document outgoing and effectively ensure enterprise information security.